Notes from 04th November 2021
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KIRKBY ON BAIN PARISH COUNCIL
Minutes of the meeting held on Thursday 04th November 2021 at Kirkby On Bain Primary School, school hall starting at 7:00pm.
Present: With councillor Briscombe in the chair there were also present councillor(s) Midgley, Saunders, Arden and Thomas. District councillor Thomas Kemp was also present.
Absent: Councillor Cole. District councillor Leyland and county councillor Bradwell.
Public: There were 3 members of public present.
Public Forum:
A member of public informed the council that he had been cutting the verges on Tattershall road and he is planning on grass seeding it to make it look better. Another member of public put himself forward for the vacancy.
1. Chairman’s remarks - The chairman welcomed all present and thanked them for coming.
2. Apologies for absence and reasons given - Apologies received and accepted from councillor Cole as she is at another meeting. District councillor Leyland and County councillor Bradwell are unable to attend. PCSO Nigel Wass was unable to attend as he has tested positive for COVID.
3. To receive declarations of interest in accordance with the Localism Act 2011 – Councillors Thomas and Briscombe declared an interest in regards to the budget for the queens jubilee event as they are on the sub- committee.
4. Notes of the meeting held on Thursday 2nd September to be approved as minutes and signed by the chairman.
It was: -
Proposed by councillor Midgley and Seconded by councillor Saunders and RESOLVED by all that the notes be approved as minutes and signed by the chairman.
5. The co-option of any potential candidates present
One member of public had registered their interest for the vacancy in writing and was now in attendance at the council meeting.
It was: -
Proposed by councillor Briscombe and Seconded by councillor Arden and RESOLVED by all that Bryan Armitage be co-opted on to the council.
6. To receive reports from outside bodies
a) County councillor – Not present, no report given.
b) District councillor Thomas Kemp apologised on behalf of councillor Leyland he asked if the council had anything they wished to make him aware of but this is done mostly through email. The clerk was asked to send the litter bins request again as no new updates had been received.
c) Police- Not present, no report given.
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7. Councillor reports:
a) Councillor Midgley – speeding in the village and liaising with Police – Councillor Midgley provided all councillors with a CSW speed gun pack before the meeting. He discussed what the initiative involved and provided the council with a draft leaflet he had made to try and get volunteers for the scheme. He told the council he had been out 3 times with the police and based on the speed data coming from the speed sign most cars are speeding through Tattershall road and Roughton Road. The council where very positive about joining the CSW speed gun initiative.
b) Councillor Arden – village signs including the reactive speed sign – Councillor Arden provided the council with the data from the sign before the meeting, speeding is still an issue in the area which the council will continue to monitor and work on.
c) Councillor Saunders and Thomas – Flooding, parking and liaising with the environmental agency – There was nothing new to report. The parking at the school seems to have eased councillor Thomas agreed to speak with the school headmaster to try and foster a better relationship with the council. Councillor Saunders told the council he is going to chase the clean up of the river as this was schedules for a few weeks ago and he is waiting for an update on the flooding issues, but this can take up to 4 months.
8. Queens celebration event – ratify sub- committee, set budget and progress to date. – (sub-committee minutes where distributed) Councillor Briscombe and Thomas told the council some of the ideas they had been putting together and circulated a poster they had made for the event to be displayed and flyers distributed. They asked for a contribution of £1,000.00 for the event.
It was: -
Proposed by councillor Midgley and Seconded by councillor Arden and RESOLVED that a budget of/ up to £1,000.00 be used for the event.
9. The bus stop – propose re-siting and raising the level – A member of public has approached one of the councillors and asked that the bus stop be re-sited to allow for better disabled access. Councillor Arden told the council that the buses should provide a ramp to allow for access to bridge the gap on the pavement. The clerk was asked to write a letter to Lincolnshire County council to ask if anyone could meet with the council and discuss this to see if there is a more suitable location in the area.
10. Village sign – installation progress – The clerk was asked to get 3 quotes for installing the village signs from registered contractors that have permission to work on the highway.
11. Litter issues- District councillor Thomas is going to chase the bin request.
12. To discuss planning applications
a) Works on Kirkby lane – Councillor Midgley told the council that the works have now stopped and there isn’t anything happening on site. District councillor kemp asked the council to make him aware if anything changes.
b) Ref: S/094/01619/21 – Bredon, Wharf lane – Planning permission for a single story rear extension and alterations to the existing dwelling to provide additional living accommodation. Full planning permission has been given.
c) Ref: S/094/01518/21 – Wellsyke court, wellsyke lane – Planning permission for an extension and alterations to provide a dining room. Full planning permission has been given.
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d) Ref: S/094/01661/21 – Grange Farm, Kirkby Lane – Planning permission for change of use, conversion, and alternations to exiting outbuilding to form 3no holidays lets with car parking and the demolition of the existing outbuilding. Full planning permission has been given.
13. Finances:
a) Bank balance and signing of statements – The clerk told the council that the bank balance for 22nd September and 22nd October is £7,246.33.
b) Payment required:-
i) A. Jackson – grass cutting - £285.00
ii) S. Kulwicki – wages/tax for Sept and Oct - £402.60
It was: -
Proposed by councillor Midgley and Seconded by councillor Briscombe and RESOLVED by all that the above payments be approved and duly paid.
iii) Purchase of CSW speed gun equipment - £622.69 – see item 7a.
It was: -
Proposed by councillor Arden and Seconded by councillor Briscombe and RESOLVED that the purchase of the speed gun be approved. The clerk was asked to check for any funding available and report back at the January meeting.
14. To approve councils’ budget for 2022- 2023 and precept amount to be applied for – see budget
It was: -
Proposed by councillor Midgley and Seconded by councillor Briscombe and RESOLVED that the budget be approved.
It was: -
Proposed by councillor Arden and Seconded by councillor Thomas and RESOLVED that a precept of £5,000.00 be applied for, for 2022 and 2023.
15. Clerks correspondence – The clerk told the council this has all ben dealt with via email between meetings. The clerk was asked to send the grass cutting contract to all councillor for approval and then circulate to potential contractors.
16. To confirm the meeting dates for 2021. All meetings will start at 7pm
Thursday 13th January 2022 7:00pm
Thursday 3rd March 2022 7:00pm
Wednesday 11th May 2022– APM 6:30pm – Guest speakers
Thursday 12th May 2022 – 7:00 pm Annual council meeting
Thursday 14th July 2022 7:00pm
Thursday 8th September 2022 7:00pm
Thursday 3rd November 2022 7:00pm
17. The next meeting is scheduled for 13th January 2022. Are there any items for inclusion on the next agenda – There were none.
18. To resolve to move into closed session - Under public bodies (admission to meeting) Act 1960 and the local government act 1972, ss 100 and 102 – Nothing discussed in closed session. Y6
The meeting closed at 8:15pm.
Signed by chairman: …………………………. 0013.01.2021