Minutes from 28.05.2020
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KIRKBY ON BAIN PARISH COUNCIL
Minutes of the remote meeting held on Thursday 28th May 2020 at 10am via Zoom.
Present: With Councillor Stones in the Chair there were also present councillor(s) Arden, Briscombe and Midgley.
Apologies: County councillor Bradwell.
Public: There were no members of public present.
1. Election of Chairman, signing of declaration of acceptance of office
It was:-
Proposed by Councillor Stones that Councillor Tydeman continue as Chairman which was seconded by Councillor Briscombe and RESOLVED. The clerk was asked to contact Councillor Tydeman and see if he is happy to continue as Chairman.
There were no other nominations.
2. Election of Vice Chairman, signing of declaration of acceptance of office
It was:-
Proposed by Councillor Briscombe that Councillor Stones continue as Vice- Chairman which was seconded by Councillor Midgley and RESOLVED. Councillor Stones accepted and will sign a declaration at her earliest convenience.
There were no other nominations.
3. To defer signing of documents to a later date, when convenient –
It was:-
Proposed by Councillor Stones and Seconded by Councillor Midgley and RESOLVED by all that the documents be signed when convenient.
4. Apologies for absence and reasons given – Apologies received and accepted from Councillor Tydeman and County Councillor Patricia Bradwell.
5. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation – There were none.
6. Resolutions to be approved now a meeting has been called:
RESOLTION 1 . SAFETY STATEMENT - MEETINGS
That the Parish Council recognises and agrees that no business, meeting, service provision or service delivery of the Authority is of any importance above that of public and personal safety. As such all scheduled public meetings will be cancelled for an initial 4 month period (or as circumstances dictate).
It was:-
Proposed by Councillor Stones and Seconded by Councillor Arden and RESOLVED by all that Resolution 1 be approved.
RESOLUTION 2. SUSPENSION OF STANDING ORDERS / FINANCIAL REGULATIONS
That the Parish Council gives delegated authority to the Clerk to: suspend any relevant Standing Order or Financial Regulation as necessary to ensure the smooth running and
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operation (wherever possible) of the parish Council for a period of no longer than 4 months (or as circumstances dictate), with the Clerk to compile and maintain a list of such suspensions and reasons which will be to be presented to a future meeting of the Administration Committee
It was:-
Proposed by Councillor Arden and Seconded by Councillor Briscombe and RESOLVED by all that Resolution 2 be approved.
RESOLUTION 3. ANNUAL COUNCIL MEETING / ANNUAL PARISH MEETING
That as the cancellation of meetings has a direct impact on the Annual Meeting of the Parish Council (scheduled for 13th May 2020), the roles of Chairman and Vice
Chairman will remain the same until a suitable and safe public meeting is called and held.
Where any cancellation of meetings has a direct impact on the holding of the Annual Parish Meeting, the parish Council will hold such meeting at a future date.
It is noted that whilst the above decisions are contrary to existing legislation (as of 22nd March 2020) the Parish Council has made these decision in order to place public safety at the forefront.
It was:-
Proposed by Councillor Midgley and Seconded by Councillor Briscombe and RESOLVED by all that Resolution 3 be approved.
RESOLUTION 4. ORDERS FOR PAYMENT
That the Clerk emails information regarding all orders for payment to Councillors. Councillors are to confirm by email that they agree to the payments. The cheques will be signed by those elected Members with delegated responsibility for the authorising and signing of payments.
These measures are put in place with robust transparency processes to ensure effective business continuation and to minimise impact on local service delivery and local business with ratification by the Parish Council to be made at the earliest and safest opportunity.
It was:-
Proposed by Councillor Stones and Seconded by Councillor Briscombe and RESOLVED by all that Resolution 4 be approved.
7. The notes from the meeting of the Council held on Thursday 5th March 2020 (attached) to be approved as Minutes and signed by the Chairman
Councillor Briscombe Noted one spelling error which the clerk was asked to correct.
It was:-
Proposed by Councillor Stones and Seconded by Councillor Briscombe and RESOLVED by all that the notes be approved as minutes and signed by the chairman.
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8. To consider and approve the accounts for the year ending 31st March 2020
It was:-
Proposed by Councillor Arden and Seconded by Councillor Midgley and RESOLVED that the accounts for the year ending the 31st March 2020 be approved and signed by the chairman.
9. To confirm and approve Accounting statements contained in the Annual Return
The figures from the financial records have been transcribed into section 1 of the annual return.
It was:-
Proposed by Councillor Brisconbe and Seconded by Councillor Arden and RESOLVED that the accounting statements for the year ending 31st March 2020 be approved.
10. To approve the annual governance statement in the annual return
Members considered the detail within the governance statement and understood what they are, as a corporate body, approving.
It was:-
Proposed by Councillor Stones and Seconded by Councillor Midgley and RESOLVED by all that the council answer ‘yes’ to all boxes contained in the annual return.
11. To consider and approve the Following payments
a) BHIB Insurance - £262.65 (PAID)
b) A. Jackson – Grass cutting - £265.00
c) Clerks Salary inc tax - £466.46
d) CJ Book-keeping internal audit - £25.00
It was:-
Proposed by Councillor Stones and Seconded by Councillor Briscombe and RESOLVED by all that the invoices are approved and be paid.
12. The co-option of any candidates present
A member of public has registered their interest at a previous council meeting and via email to the clerk.
It was:-
Proposed by Councillor Briscombe and Seconded by Councillor Midgley and RESOLVED by all that Mick Saunders be co-opted on to the council and the clerk send all relevant information on to him.
13. Reports from outside bodies
County Councillor Bradwell reported via email that the council are funding some community gangs to go round each of the villages. Drains are something she’s asking them to look at when they come in and she is still on the case with parking near school.
14. Highways Issues
a) All councillors noted the pot hole in the village on Main Road has been reported but it is still causing obstruction issues as there is a cone/signage around it and it has not been filled.
b) Councillor Arden told the council there are a lot of encroaching hedges on main street when you walk on the footpaths.
c) Councillor Stones reported that cyclists have now started using the footpath near the school since the gate was removed to make easy access for pushchairs. The clerk was asked to raise this with Patricia Bradwell to see if some signage could be placed on the footpath.
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15. Planning Application/s
a) Ref: S/094/00737/20 – Brackenside Farm, Kirkby Lane. Erection of a detached bungalow, existing bungalow on site to be demolished once proposed dwelling is complete. The clerk was asked to get more information about demolished the existing property.
16. Correspondence for the Council – The clerk told the council most information has been sent via email. Councillor Stones reported that the village website has been really helpful to get information out to everyone and the local newsletter as it contained local shops which have been offering deliveries on food supplies during lockdown.
The next council meeting will be on the 2nd July either via Zoom or at a normal council meeting. This will be confirmed closer to the time.
The meeting closed at 10:31am
Signed By Chairman:……………………………….. 0002.07.2020