Minutes 2025

KIRKBY ON BAIN PARISH COUNCIL
Minutes of the meeting held on Thursday 15th May 2025  in the school hall at 7:00 pm
 
Present: With Councillor Briscombe in the Chair there were also present Councillor(s) Obermuller, Russell, Armitage, Cole, Savage and District Councillor(s) Kemp and Leyland.  

Public: There was 3 members of public present.  

Public forum – None. 

The meeting opened at 7:00pm 

1. Election of Chairman - signing of declaration of acceptance of office

Cllr Briscombe Proposed himself which was Seconded by Cllr Obermuller and RESOLVED. The chairman signed the declaration of acceptance of office. 

There were no other nominations. 

2. Election of Vice Chairman - signing of declaration of acceptance of office

Cllr Briscombe Proposed Cllr Armitage which was Seconded by Cllr C. Cole RESOLVED. The Vice- chairman signed the declaration of acceptance of office.

There were no other nominations. 

3. Apologies for absence and reasons given.

Apologies received from Cllr S. Midgley and the new County Councillor Natalie Oliver who is unable to attend due to being at another meeting, but will be able to attend the councils September meeting. 

4. To receive declarations of interest in accordance with the Localism Act 2011.  

None. 

5. Notes of the council meeting held on Thursday 6th March to be approved as minutes and signed by the Chairman.  

It was:-
Proposed by Councillor Obermuller and Seconded by Councillor Armitage and RESOLVED by all that the notes be approved as minutes and signed by the Chairman. 

6. To receive reports from outside bodies

a) County Councillor – Not present, no report given. The clerk was asked to arrange a meet and greet with the new County Councillor as it would be some time before she attends a Council meeting and there are some outstanding issues which need attention.

b) District Councillor Craig Leyland reported that the new County Councillor is very engaged with local issues. He also touched on the Local Government reorganisation and what will happen to the current 2-tier structure of Councils. There will be a potential unitary authority by 2027-2028. He also reported that there will be an additional food waste bin by 2026. There is also funding available from invest ELDC, he will send further information to the clerk about this. He also told the Council that the Cllr community grant is now available they both have £4000 to spend between the communities they cover. 

7. Church Hall – Update 

Cllr Briscombe reported that the PCC want to apply for funding but need costed drawings which they are still waiting for. 

8. Save our pub 

a) Relationship with STP – The STP working group wishes to work with the Parish Council. Thei main goal is to purchase a pump which will help elevate the flooding issues as water gathers towards the rear of the public house and quickly overwhelms the whole area. 

b) Response to request for funds – The clerk informed all that a written request had to be received which the Chairman informed the Council he had. But Parish Councils can only give money to a constituted group. The STP group will check what documents they have in place and get back to the clerk.  

9. Christmas tree donation

Cllr Briscombe told the Council that a member of the Parish has kindly donated a well-established Christmas tree of the same variety which the Council planted. This has been swapped and the member of the Parish has kept the smaller one. 

10. Annual parish meeting – Planning for emergencies next steps  

Cllr Briscombe told all that the Council needs a working group to make the plan and an operations group, hopefully 4 members in each. Cllr(s) Savage, Briscombe and Obermuller will be part of the planning group as well as a member of the public. Cllr Armitage will be a part of the operations group along with 3 members of public. 

11. Highways

a) Reactive speed sign position – Cllr Savage told all that he has moved the sign position and trimmed the hedges surrounding it to reduce the reflection. He has also adjusted the settings so the sign does not go off until speeders are actually in the 30 zone. He will also liaise with the member of the Parish about this who complained about the signs light emissions. Cllr Savage will report back to the Council after speaking with the MOP again to see it is effective. If not the Council will look for alternatives. 

b) Cllr Russel asked if the SLOW road markings could be replaced on Blacksmiths corner. Cllr Leyland was asked to forwards the statutory regulations on Road markings before taking further action. 

12. To discuss any Planning applications 

a) Milhouse manufacturing – Cllr Leyland reported that there is currently a case open on this site and there will be an officer visiting to carry out an investigation over the weekend. Cllr Armitage told the council he had to contact the company directly as a machine was left on overnight and they have no put the machine on a timer which poses worries of its own. 

b) EC/094/00401/23 - Kirkby Lane adjacent to Reddings Wood – Cllr Leyland reported that the enforcement notice ends on the 28/08/2025 and the current residents have been visited. He is aware a resident has made complaints to the relevant agencies about the site and these will be investigated appropriately by the relevant bodies. Cllr Obermuller stated that the constant parking of vehicles on the road side is a nuisance, Cllr Leyland reported that highways have found no issue. A member of public told all that he is in contact with the environmental police in regards to the destruction of habitat for the crested newts. 

13. Audit of accounts – presentation of accounts – Internal auditor has done checks all cleared for approval of this Council

a. To approve the annual governance statement in the annual return

 It was:-
Proposed by Councillor Russell and Seconded by Councillor Obermuller and RESOLVED by all that the annual governance statement be approved and signed by the chairman.  

b. To confirm the council as exempt from a limited assurance review 

 It was:-
Proposed by Councillor Armitage and Seconded by Councillor Savage and RESOLVED by all that the council sign the certificate of exemption to confirm the income and or expenses is less then £25,000.

c. To confirm and approve the Accounting statements contained in the Annual Return 

 It was:-
Proposed by Councillor Russell and Seconded by Councillor Cole and RESOLVED by all that the accounting statements are correct and be signed by the chairman. 

14. Finances:

a) Bank Balance and signing of Statements – Bank statements were circulated to the council and the account balance is currently £12,899.87. 

b) Payments required: -
i. LALC- £72.00
ii. ZURICH - £241.00
iii. Lloyds Bank fees - £4.25
iv. Internal Audit - £45.00
v. S. Kulwicki – Wages for March and April - £554.20
vi. HMRC PAYE- £124.60

It was:-
Proposed by Councillor Briscombe and Seconded by Councillor Savage and RESOLVED by all that the notes be approved as minutes and signed by the Chairman. 

15. Clerks’ correspondence
a) Litter picking group members – The next litter pick is on the 1st June. The clerk was asked to find out a time and let the councillors know. 

b) KOB school summer fete – 27th June – Request to display posters 

16. The next meeting is scheduled for: 3rd July 2025 at 7pm in Kirkby On Bain school hall. Are there any items for inclusion on the next agenda…

a) Gov.uk email addresses 

The meeting closed at 8:05pm 

Signed by chairman: 0003.07.2025