Notes from 02.07.2026
KIRKBY ON BAIN PARISH COUNCIL
Minutes of the meeting held on Thursday 2nd July 2026 in the school hall at 7:00pm
Present: With Councillor Briscombe in the Chair there were also present Councillor(s) M. Obermuller, J. Russell, S. Midgley, C. Cole, P. Brennan and B. Armitage. District Councillor Craig Leyland and County Councillor Natalie Oliver was also present.
Public: There was 8 members of public present.
From 7pm – 7:15pm there was 15 minute Q & A session on the Kirkby Moor Quarry plans by Mr Steve Clarke introduced by Councillor Phil Brennan. Main points discussed:
* Main intention for site is preservation of what is there
* Want to use site for betterment to gain environmental credits
* There is a possibility of using a section of the land for a paragraph 84 house (one only) if needed to financially support the site
* BNG consultant to attend site and if approved it will remain in place for 30 years.
Public forum:
A member of public in attendance informed the Council of their current issues with ELDC planning department and lack of action on EC/00401/23.
He request that the Parish Council:
1. Write formally to East Lindsey District Council requesting written answers to the questions above within 28 days;
2. Copy that letter to the Leader of the Council and the ward member; and
3. Record this statement, and any response received, in the public minutes of the Parish Council.
The Council agreed to write in support of the objection and re-state that.
1. Welcome from chairman
The chairman welcomed all present and thanked them for coming.
2. Apologies for absence and reasons given.
Apologies received from Distrct Cllr Thomas Kemp.
3. To receive declarations of interest in accordance with the Localism Act 2011.
None.
4. Notes of the Council meeting held on Thursday 14th May to be approved as minutes and signed by the Chairman.
It was:
Proposed, Seconded and RESOLVED to approve the notes as minutes and for the chairman to sign.
5. To receive reports from outside bodies
a) District Councillor Craig Leyland told the Council that ELIF have further funding of 10 million pounds which the Parish Council can apply for. He also told the Council that leg 1 of Lloyds tour Britian will be coming through Kirkby on Bain via Roughton Road and he would like to get as many villages involved as possible in celebrating this event as it will have national and international coverage.
b) County Councillor Natalie Oliver told the Council that she will forward on the pack to the clerk with more information about Lloyds tour and how they want to get local people involved.
She told the Council that the final sign for Kirkby Lane is scheduled to be installed. Cllr Russell told her that this work has been done. Cllr Oliver told the Council that the wider HGV issues is in progress she has again spoken with officers about the bin lorries coming through KOB but without the restrictions in place there is little they can do.
Works on Roughton Road have been scheduled and there is a new bus service which has started and this will hopefully help free up the local call connect service for those who really need it.
6. Church Hall – progress and development
Cllr Obermuller told the Council that he is looking for funding for this site still but they are working on getting the hall back in use as is. The have a meeting with the church warden to see if this is possible. It is slow progress but anything they do on site has to have the church’s approval which can be time consuming.
7. Playground equipment project – Further grant funded purchases
Cllr Obermuller reported that this area is very well used. There has been one issue with loose bolts but KOMAN where quick to rectify this.
8. Emergency plan – Update from Cllr Armitage, Training, education, reporting and testing arrangements.
Cllr Armitage told the Council that he is still waiting on feedback from Lincolnshire resilience forum there is a session in Horncastle which he is going to attend and see if they can give him any feedback while there.
9. Branching out fund – Cllr Brennan, tree planting proposal
Cllr Brennan told the Council that there is funding for Parish Councils of £500 for trees and tree planting. Cllr Brennan suggested that this funding be used to replace what is missing locally. He has suggested that he will carry out a survey and see possible areas for planting and go from there.
10. Proposed village fete – Cllr Briscombe
A local resident has offered to organise a village fete. He is unsure how the Parish Council will fit into the plans but is happy that residents want to do this. The trust has been approached and they have given permission for this to be held on the field it will be on a Saturday in July 2027.
He also told the Council that the summer school fete is on the 17th July 2026 and would be pleased if the Parish Council could attend to help encourage a good relationship with the school.
11. To discuss any Planning applications
None.
12. Highways
a) Traffic calming review – see item 5b.
b) Ebrington Arms – signage
It was:
Proposed, Seconded and RESOLVED for the Council to write in support of a brown sign for the Ebrington Arms.
7:52pm – Cllr Oliver left the meeting.
13. Finances:
a) Bank Balance and signing of Statements. Current bank balance is £5414.99
b) Payments required: -
i. M. Briscombe – APM megaphone, sign and bunting - £52.43
ii. Lloyds Bank fees - £8.50 – April and May
iii. A. Jackson – grass cutting - £320.00
iv. Cloud Next – emails - £60.00
v. S. Kulwicki – Wages for May and June - £366.00
vi. HMRC PAYE- £209.20
It was:
Proposed, Seconded and RESOLVED to approve the payments listed.
14. To review and or update the Councils:
a) Review Code of conduct
b) Review the Complaints procedure
c) Review the Equal opportunities policy
d) To adopt the Councils financial regulations (updated)
e) Review the safeguarding policy
f) Review the Councils publication scheme
g) To adopt the Councils standing orders (updated)
It was:
Proposed, Seconded and RESOLVED to approve the above policies.
15. Clerks’ correspondence
None, all done via email.
16. The next normal Council meeting is scheduled for: 3rd September 2026 at 7pm in Kirkby On Bain school hall. Are there any items for inclusion on the next agenda…
None.
The meeting closed at 7:55pm.
Members of public were invited to stay at the end of the meeting for an informal chat and refreshments